Site Administration / Team Assistant (m/f/d)
In this role, you support the Site Management Team of an international plant construction project in all administrative and organizational matters. You ensure structured execution of commercial and administrative processes on site and act as a key interface between the project team, external service providers and local stakeholders.
Your tasks
- Coordination of project-related correspondence and administrative processes on site
- Support in the deployment of international staff (e.g. registration, accommodation, logistics)
- Organization and management of on-site office operations, including materials and local procurement
- Review and tracking of timesheets and attendance records, ensuring proper documentation
- Verification, processing and follow-up of invoices, as well as support in project-related commercial processes (e.g. cost control)
- Execution of project-related translations (English/Italian)
- Maintenance, structuring and control of project documentation and work records
Your qualifications
- Completed commercial training or a comparable degree
- Several years of experience in an administrative role, ideally within construction sites, plant engineering or infrastructure projects
- Confident use of MS Office; SAP knowledge is an advantage
- Structured and independent working style with the ability to manage multiple topics in parallel
- Fluency in English and Italian, both written and spoken
What we offer
- Powering into the future!- Work on innovative and technically challenging projects in the field of energy management and plant engineering.
- Fair pay - We value fair and performance-based remuneration that reflects your qualifications and commitment. We recognize and appreciate your work.
- Vacation and compensatory time off - We offer an attractive vacation allowance (e.g., 30 days) and flexible arrangements to help you balance your work and private life. Any unused time off will, of course, be paid out with your final salary.
- Personal support – Our contact persons will be at your side throughout the entire project. We ensure close coordination with our customers so that your project assignment runs smoothly.
- Open feedback culture – We maintain open communication and provide regular feedback to support your professional and personal development.
- Development opportunities - We promote your further development through targeted training and international experience in the INP network. This allows you to actively shape your career path.
Benefits
Flexible working time in accordance with the project needs
Flexible working time
Possibility for training on- and off-the-job
Training
Good work-life balance
Balance
Company events for employees and their families
Events
Opportunity to take over additional responsibility in the future
Responsibility in the future
Efficient familiarization training or mentoring
Training
Your job is safe despite any economical difficulties
Your job is safe
We are committed to a relaxed and warm atmosphere
Warm atmosphere
30 days of paid vacation per complete calendar year
Vacation
ABOUT INP
INP ist eine inhabergeführte Ingenieurgesellschaft mit über 35 Jahren Erfahrung und mehr als 700 Mitarbeitenden weltweit. Wir realisieren zukunftsweisende Projekte in der Energiewirtschaft, im Kraftwerks- und Großanlagenbau. Mit Leidenschaft und Expertise begleiten wir unsere Projekte von der ersten Konzeptidee bis zur erfolgreichen Inbetriebnahme.Werden Sie Teil eines dynamischen Teams und gestalten Sie gemeinsam mit uns die Energiewende! Bei uns haben Sie die Möglichkeit, Ihre Ideen einzubringen und aktiv an spannenden Herausforderungen zu arbeiten.
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